Business Productivity Tools and Cloud Computing for Small and ...

Business Productivity Tools and Cloud Computing for Small and Medium Sized Business

Article by Alfred Siliano

Small and medium sized businesses wanting to make the move from a paper-based office to electronic contracts and e signature software should know that there is a method to all the madness. Whether you want to migrate 100% to paperless transactions and cloud computing or if you just want to dip your toes in the water and digitize a few areas of your company, it will do you a lot of good. If done right, electronic transactions will transform the way customers view your company and will improve your company?s identity and market reputation. There are pros and cons when it comes to using electronic contracts and cloud computing. However, the easiest productivity tool you can integrate into your existing platform is the use of e signature software. Even a small move like this can produce dramatic cost savings, accessibility of use, and efficiency. Companies do not have to worry about the security, legality, and privacy of electronic signatures. The ESIGN and the UETA regulate the use of electronic signatures and outline the process that these signatures need to undergo before they actually bear legal value. If you choose a good company to create a digital signature for you, the signatures that will be created will have the same legal value as that of handwritten ones. Moving to cloud computing and paperless transactions like electronic contracts will definitely change the way small and medium sized businesses work. However, the changes are not all about cost. There is also a boost in the output rates of the business as well as the disposition of the employees. Since the work is smoother and more efficient, your employees don?t feel as harassed when a huge workload is expected. The key is to make sure that every phase of your transition to a paperless office is well-timed. You cannot expect a short downtime if you integrate a big chunk of software into your existing processes. After starting to use a new e signature software program, for example, you must allow your employees some time to familiarize themselves with the changes in their work process. The bigger the changes you want to implement, the longer the familiarization period and the longer business downtime you experience. Take it one phase it a time and one department at a time. Once you have launched your electronic signature process, start with just a few key people using it, slowly passing the information down to the other employees until the entire company has already gotten the hang of using it. Going paperless is not just about getting a service provider and a software partner to create a digital signature for your company. Because smaller companies have employees and administrators who are in a tighter knit relationship, you need to make sure that your employees maintain the same level of comfort with the changes in the company. Convince your employees that the future of your company is in cloud computing. Make them realize that you are not doing the transition because you do not value work that was manually or traditionally completed. Instead, work with them whenever they have difficulties with the new system and guide them through whatever challenges they encounter. Encourage questions, comments and suggestions about how they feel the system can work better. When you can do this, your e signature software will contribute a lot to your efficiency as a business.

About the Author

Alfred Siliano is a business owner who frequently uses electronic signature software. For more information, go to DocuSign.com today.

Source: http://techquartz.info/cloud-computing/business-productivity-tools-and-cloud-computing-for-small-and-medium-sized-business/

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